Board of Selectmen
Library Meeting Room
October 11, 2005
Minutes
The meeting was called to order at 7:04 p.m. by Chairman Dale Donovan. Selectmen present included Michael May, Ira Wood, Helen Miranda Wilson and Jerry Houk. Town Administrator Tim Smith also attended.
The Board held a public hearing to consider the application of Suzanne Grout Thomas for the Wellfleet Chamber of Commerce for a two day beer and wine license for October 21 and 22, 2005 from 6 p.m. to 11 p.m. in the Council on Aging Meeting Room. Ms. Thomas was in attendance and outlined the events of the annual scholarship auction. On a motion by Wood, seconded by Houk, the Board voted unanimously to grant a two day beer and wine license on October 21 and 22 from 6 p.m. to 11 p.m. in the Council on Aging Meeting Room for the Wellfleet Chamber of Commerce and to waive the fee.
The Board held a public hearing to consider the request from Wellfleet Wine Cellar and Spirits for an extension of its seasonal all alcohol package store license from November 30, 2005 to December 31, 2005. Wilson read the letter from Kolleen Kender in opposition to this request. Robert Collum was in attendance to represent the licensee. Wilson moved and Wood seconded a motion to approve this request for extension. Houk suggested that since an annual all alcohol license is not available, the licensee apply for an annual beer and wine license if he wishes to be open past November 30. On the motion the Board voted 3-2, with Houk and Donovan voting against.
Announcements:
· Houk announced that the After School Program at Wellfleet Elementary School will have a table at the Oyster Festival.
· May announced that the Oyster Festival is scheduled for October 14 – 16 and is looking for volunteers.
· Wilson announced that the third State of the Harbor Conference is scheduled for November 5th at 8:30 a.m. at the Council on Aging.
The Board discussed:
a) Set Special Town Election Date – Town Clerk/Treasurer Dawn Rickman was in attendance and noted that the date of November 29th was proposed due to voter registration deadlines. On a motion by Wilson, seconded by Wood, the Board voted unanimously to set the date for the fall special election for November 29, 2005. As Treasurer, Ms. Rickman requested that the Board sign bond anticipation notes for a front-end loader ($140,000), backhoe ($85,000) and landfill closure ($2,000,050) noting that these are temporary loans pending a bond issue. The Board signed the notes. Donovan suggested that the Board consider having signature stamps made to be used if needed in conjunction with votes of the Board.
b) Dog Officer Position – Police Chief Rosenthal outlined his proposal to bring this position under the umbrella of the Police Department by creating a full-time police officer position whose primary responsibility would be animal control but who would also serve as a police officer. He
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noted that other officers would back up this position and an increase in service should be realized. Discussion included additional costs for a full-time police officer, continuing with the dog officer position, requiring that the individual performing this service live in or close to Wellfleet and regionalizing this service. The Town Administrator and Police Chief were asked for their recommendations for what to do as of November 1st, to develop a job description and costs of options and for the Town Administrator to look into the option of sharing an officer. There was consensus to continue this discussion to the next meeting.
c) Appointments – on a motion by Wilson, seconded by May, the Board voted unanimously to appoint Dian Reynolds to the Council on Aging Board. Wood moved and May seconded a motion to appoint John Smith to the Cultural Council. Donovan noted the need for someone to serve on the Historical Review Board and Mr. Smith’s indication that this would be his second choice. Wood amended his motion with the approval of the seconder to appoint John Smith to the Historical Review Board. The Board voted unanimously in favor of the amended motion. On a motion by Wilson, seconded by Houk, the Board voted unanimously to appoint Joseph Archambault to the Personnel Board.
d) Engineering Contract Amendment re: Centralized Water System – the Town Administrator noted that this contract amendment is needed for the final step in the Coles Neck expansion project to assist the Town with the bidding of the operation of the water system. Mark Berry, Chair of the Board of Water Commissioners, requested that his Board be copied on all water system correspondence and contracts that impact costs and fee schedules and asked whether there are any other water system bids and if anyone from the DPW is trained to run the system. Wilson moved and Houk seconded a motion to send contract amendment No. 10 to the engineering services agreement between Environmental Partners Group, Inc. and the Town of Wellfleet for centralized water system to the Board of Water Commissioners.
Donovan noted that per the memo from Town Counsel, the Board of Water Commissioners does not have such authority. Discussion included the lines of authority between the Board of Selectmen, Board of Water Commissioners and DPW relative to water issues. The Board voted 3-1-1, with Donovan voting against and Wood abstaining, in favor of the motion.
e) Special Town Meeting Article Recommendations:
· Article 1 (transfers) – on a motion by Wood, seconded by Wilson, the Board voted unanimously to recommend this article.
· Article 2 (Cape Cod Five easement) – on a motion by Wood, seconded by May, the Board voted unanimously to recommend this article.
· Article 3 (demolish rectory) – on a motion by Houk, seconded by Wood, the Board voted unanimously to recommend this article.
· Article 4 (“Gutsy Bender” property) – on a motion by Houk, seconded by Wood, the Board voted unanimously to recommend this article.
· Article 5 (design new Fire Station) – on a motion by Wood, seconded by May, the Board voted unanimously to recommend this article.
· Article 7 (standard last article) – on a motion duly made and seconded, the Board voted unanimously to recommend this article.
f) Wood suggested that the Board discuss the Town Administrator evaluation process and meet with the Emergency Management Director, Police Chief Rosenthal.
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g) Donovan noted the letter from Henry Tuttle, Executive Director and Chief Executive Officer of Outer Cape Health Services regarding leasing the former Senior Center property on Lawrence Road – the Town Administrator will be meeting with Mr. Tuttle and will then have more information for the Board.
h) Wilson suggested that the Board discuss the Fire Chief screening process.
i) Houk suggested that the Board meet with Jack Ferreira - Donovan noted that this matter will be discussed upon receipt of the recommendation on Gull Pond issues from the Beach Administrator and suggested that she be asked to expedite her recommendation.
j) Donovan noted that Town Counsel is working on property ownership and access issues on Lt. Island – the Town Administrator updated the Board and noted that he is expecting more information from Town Counsel by the end of the year.
Correspondence – the letters from the Lighthouse Restaurant regarding winter closing and from Roger Putnam resigning from the Wellfleet Charter Review Committee were noted.
Open Session:
· Tom Flynn, Chair of the Coastal and Pond Access Committee, requested that the Lt. Island West Meadow Avenue landing issue be placed on a future agenda for discussion.
· Houk noted that the Charter Review Committee will recommend that a policy be developed that all bids be time stamped and opened in public by the Board of Selectmen.
· Wilson suggested that a DPW employee obtain licensure to apply pesticides for the purpose of mosquito control application because of the new presence of West Nile Virus and that the new draft proposal regarding the Cape Cod Wastewater Collaborative be reviewed.
On a motion by Wood, seconded by May, the Board voted unanimously to approve the minutes of September 27, 2005 as drafted.
Future Meetings/Agendas – Donovan noted that the Board is scheduled to meet with the Planning Board on October 19th at 7:00 p.m. in the Town Hall Hearing Room. There was consensus to meet with the Board of Health and Board of Water Commissioners in November.
On a motion duly made and seconded, the Board voted unanimously at 9:53 p.m. on a roll call vote (Houk, Wilson, May, Wood, Donovan – yea) to enter executive session to discuss litigation and not to reconvene in open session.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Dale Donovan, Chair Michael May Ira Wood
Helen Miranda Wilson Jerry Houk
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